Administrative Assistant

Description

Duration: permanent

Job Level: Entry level

Intended job posting audience: Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.

The Plumbineers Plumbing and Heating/The Plumb Shack is looking for a an Administrative Assistant to join our Whitehorse based team!

Result Statement:

Excel as a professional and innovative Administrative Assistant for The Plumbineers/The Plumb Shack as you run day to day operations and support the Office Managers. This is achieved by progressive thinking, compliance, and accuracy in the core responsibilities - customer relations, clerical duties, and supporting tasks.

The position requires diligence with attendance, attention to detail, and excellent customer service. As this is a growing position, there is great potential of advancing through the company to higher level positions.

Work Listing:

General:

• Utilize software, computers, telephones, copy machine, and other standard office equipment
• Learn and operate according to office routines and systems
• Ensure guidelines, policies, and procedures are followed according to the company standards
• Represent The Plumbineers/The Plumb Shack in the development of new and existing client and supplier relationships

Clerical:

• Prepare, edit, and review office correspondence
• Assist with office operations including resources and supplies, licenses, subscriptions, equipment, insurance, and compliance
• Accurate and timely receipt keeping
• Scan documents
• Maintenance of Plumbineers/Plumb Shack email inboxes
• Upkeep and proper use of business systems including but not limited to timesheets, Online and physical files, Trackers and Sign out sheets
• Create and update SOPs as they relate to duties within the Administrative Assistant position
• Assist with process client payments
• Price job materials and data entry
• Support the development and online publications of advertising
• Fulfill The Plumbineers/customer orders by picking orders from warehouse stock and researching/ordering new products

Warehouse:

• Organize and maintain warehouse inventory
• Accept and process deliveries

Supporting Tasks:

• Answer customer/public inquiries via email and telephone
• Maintain Plumbers scheduling app.
• Assist with permitting for plumbing and heating work
• Assist with client quotes in QuickBooks
• Communicate, provide, exchange, and verify information to necessary staff to allow them to complete daily tasks
• Review and enter employee timesheets
• Assist with project tracking and coordination
• Process and invoice picklists using Square

A candidate with experience in scheduling, permitting, and QuickBooks would be considered an asset. We are looking for someone who displays traits such as problem solver, self starter, and someone who works well in team environments.

The Plumbineers/The Plumb Shack offer competitive wages based on knowledge and experience. We also provide all permanent full time employees with extended Health Benefits.

Normal working hours are Monday to Friday, 7:30am to 4:30pm with an hour lunch.

If you feel you would be a good addition to our team please email your resume to [email protected]

Job Type: Full-time

Salary: $25.00-$35.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Extended health care

Flexible Language Requirement:

• French not required

Work Location: In person